Bid Notice - Street Sweeping 2023-2024

The City of Tracy (“City”) is approximately 27 square miles located at the base of the Altamont Pass 70 miles east of San Francisco. The City is requesting services from a Proposer who specializes in providing street sweeping services. The work to be performed consists of sweeping either by machine sweeping or hand sweeping (where machine is not acceptable), all designated improved public streets including curb returns, median islands, alleys, and designated parking lots within the City of Tracy on a uniform schedule. The bid will be awarded to the lowest responsible bidder.

1. REQUEST FOR BID TIMELINE

   Event Date

   Bid Opportunity Posted October 28, 2022

   Written Questions Due November 9, 2022, 3:00 pm

   Written Questions Posted November 10, 2022

   BID DUE November 17, 2022 BEFORE 10:00 A.M.

   Anticipated Award Date (Council Approval) January 17, 2023

   Anticipated Start Date February 1, 2023

2. PRE-BID QUESTIONS

   If the Proposer(s) is in doubt as to the meaning of any part of the Bid, or finds discrepancies in, or omissions from the Bid, the Bidder shall submit to the City, an email request, for an interpretation or clarification prior to November 9, 2022 @ 3:00pm. All such requests should be emailed to: robin.kloepfer@cityoftracy.org . The City shall not be responsible for any explanation or interpretations of the Bid other by a written addendum posted to the City’s website no later than November 10, 2022. No oral interpretations of any provision in the Bid will be given.

3. DELIVERY

   Bid’s must be delivered to the Operations Department (formerly Public Works) located at 520 Tracy Blvd, Tracy CA 95376, Gate 3 no later than 10 am on November 17, 2022 in a sealed enveloped plainly marked on the outside with a return address and the statement below:

   “SEALED BID for STREET, ALLEY, AND PARKING LOT SWEEPING for the CITY OF TRACY – DO NOT OPEN WITH REGULAR MAIL”

   Any proposals received after this time will be returned to the Proposals unopened.

4. AWARD OF AGREEMENT

   Upon completion of the review period, the City shall notify the lowest responsive bidder based on the total Annual Amount. Any delay caused by Bidder or failure to respond may lead to a rejection of the Bidder.

   1. No Bid shall be binding upon the City until after the Agreement is signed by duly authorized representatives of both the Bidder and the City. The City reserves the right to further negotiate the terms and conditions of the Agreement.

   2. The City reserves the right to reject any or all bids, and to waive any irregularities. The award of the Agreement, if made by the City, will be awarded to the lowest responsible bidder.

5. BID SUBMITTAL

Submittal must include Section 3 Cost Proposal Schedule and Section 4 Bidder Information. All documents must be typed.

Bid Document

Exhibit B - General Service Agreement Template