Agency: Coachella Valley Association of Governments
Contact: Claude T. Kilgore ( procurement@cvag.org )
Phone: 7603461127
Deadline: 12/15/2023
More: RFP Detail Online

The Coachella Valley Association of Governments (CVAG) is seeking proposals from qualified
firms to provide Software and Implementation Services for an Enterprise Resource Planning
(ERP) Software Systems Solution. CVAG also staffs and will utilize the ERP for the Coachella Valley Conservation Commission (CVCC) as well as Desert Community Energy (DCE).

The financial system used by CVAG alone is Tyler Technologies Eden system, which has been
the primary system since approximately 2001. The Eden system currently deployed was not fully
implemented and lacks processing capabilities, such as human resources and accounts
receivable modules, grant reconciliation, and contract lifecycle management. CVAG also uses
Paychex Small Business Package services for payroll processing and income taxes, which does
not currently interface with CVAG’s financial accounting system. More recently, CVAG was
informed that the Eden system will no longer be supported as of March 2027.

The implementation of the current financial system is a cause of many of the operational issues
facing CVAG. The lack of a workable financial system has increased the use of manual processes
resulting in inefficiencies and lapses in services. As a result, many workarounds have been
implemented to attempt to address the operational issues caused by the antiquated financial
system through the increased use of technology such as QuickBooks, Excel spreadsheets, and
various Microsoft products, such as Microsoft Task Planner. The Eden system supports the
accounting for CVAG, while QuickBooks is used to support the financial accounting for both
CVCC and DCE. CVAG seeks to acquire and implement a new integrated ERP system to support
the financial accounting for all three agencies, which will include a detailed review and redesign
of the Chart of Accounts; and provide integrated core modules in support of financial accounting
and reporting, payroll, and human capital management.
Additionally, CVAG recently acquired a new budgeting system from Questica – a Euna Company
and produced its FY2022-2023 and FY2023-2024 Annual Budget utilizing the application. CVAG
may continue to use the application in the short, intermediate or even long-term; however,
Proposer shall propose a solution that replaces, supplements or integrates with Questica.
The RFP Package consists of five (5) documents of forms, worksheets, and other information
required by this solicitation and can be obtained from the CVAG website at
www.cvag.org/proposals/.