RFP Title: Digital Asset Management Platform Solution
RFP Number: IT-2023-50-DM

The Judicial Council of California (JCC), chaired by the Chief Justice of California, is the policy-making agency of the California judicial branch. The California Constitution directs the council to improve the administration of justice by surveying judicial business, recommending improvements to the courts, and making recommendations annually to the Governor and the Legislature.

Judicial Council staff produce audio, video, graphics, photographs, documents, and other digital assets across multiple divisions and offices. To ensure the integrity, accessibility, and security of those assets, the council is seeking a digital asset management system that will allow staff to consolidate all digital assets, organize them, and retrieve and integrate them across existing software platforms and workflows.

The Judicial Council’s information technology division is seeking a single source for the solution's provider and implementer.

If you have questions regarding this Request for Proposals, please email your questions to the Judicial Council of California Solicitation Mailbox at Solicitations@jud.ca.gov prior to 1:00 p.m. (Pacific Time) on February 20, 2024.

RFP submissions are due by 1:00 p.m. (Pacific Time) on March 5, 2024. Submission acceptance will be based on the date and time the emails are received by the Judicial Council. RFP submissions must be received prior to the due date and time, or the proposal will not be accepted.

Further details regarding this RFP are set forth in RFP Number: IT-2023-50-DM and related documents are provided below.

Request for Proposal (RFP)

Attachment 1 – Administrative Rules Governing RFPs (IT Goods and Services)
Attachment 2 – Judicial Council Standard Terms and Conditions
Attachment 3 – Proposer’s Acceptance of Terms and Conditions
Attachment 4 – General Certifications Form
Attachment 5 – Darfur Contracting Act Certification
Attachment 6 – Small Business Declaration
Attachment 7 – Bidder Declaration
Attachment 8 – DVBE Declaration
Exhibit A – Business & Technical Requirements and Response Template
Exhibit A1 – A4 – Evaluation Criteria and Proposal Submission Forms
Exhibit B – Cost Response
Exhibit C – Scope of Work
Exhibit D – Reporting Requirement