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Description:
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The City is requesting proposals from experienced and qualified agencies/non-profits (organizations) to provide a program delivering services that will directly benefit individuals and families experiencing homelessness or at risk of experiencing homelessness in Temple City. The funding source for this activity is Permanent Local Housing Allocation (PLHA) funds that need to be expended by December 31, 2024. The total PLHA funds available for this RFP is $288,546. An organization’s costs will be restricted to the administrative limit specified by the PLHA program, California Department of Housing and Community Development (HCD), or Los Angeles County Development Authority (LACDA).
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Publication Date/Time:
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1/19/2024 3:00 PM
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Closing Date/Time:
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2/18/2024 11:59 PM
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Contact Person:
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Please direct all questions, inquiries, and comments to Adam Gulick, Associate Planner at agulick@templecity.us.
Questions, responses to questions, and any addendums to the RFP will be posted on the City's website at www.templecity.us/bids.
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Business Hours:
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8:00 a.m. to 5 p.m.
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Fax Number:
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N/A
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Qualifications:
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Proposals will be reviewed for the following:
• Cost
• Firm Experience
• Project Team Expertise and Experience
• Brevity
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Special Requirements:
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The program may include the following components below; however, the City is open to additional related homelessness services if they are eligible by the PLHA program, HCD, or LACDA.
1. Housing Financial Assistance
The program will establish and maintain comprehensive policies and procedures regarding the application process for clients (including what documents they are required to submit for each type of financial assistance), process for reviewing and approving referrals, tracking of all requests and funds distributed, accounting for all transactions, and compliance with all applicable tax regulations, accounting standards, and audit requirements.
The following types of Housing Financial Assistance can be provided:
a. Move In Costs
Deposit assistance or other one-time move-in financial assistance to help a household move into housing.
b. Rent Assistance
Payments towards rent costs for 1 to 3 months (may be partial rent payments), and/or payment for utilities.
The intent of the rent and move-in assistance component of the housing program is to enable the quick resolution of the immediate housing crisis. The majority of participants will be able to maintain housing with short-term rent assistance. Programs should start out by assuming households, even those with very low, fixed or zero income or other barriers, will succeed with a minimal subsidy and support rather than a long subsidy, and extend these if/when necessary.
Households with higher housing barriers or no income may need assistance for different depths or durations, but such households should still be assisted in immediately attaining permanent housing and the large majority will still successfully exit to permanent housing. Progressive engagement is used to set and re-evaluate duration and amount of financial assistance for each household.
Program should be attentive to the ability of a household to maintain housing once subsidy ends but should not be entirely constrained by attempts to reach a rent burden of only a specific percentage of a participant’s income—the 30% standard that is sometimes mentioned is not achieved by the majority of low-income and poor households. Instead, the program should recognize that once housed, the households will be much better positioned to increase their incomes and address their other needs.
Additionally, by not over-serving households, the program can maximize the impact of available resources to serve the largest number of households possible.
2. Housing Case Management and Services
In addition to the housing financial assistance, the program will provide crisis support and help the client develop a concrete plan to work towards housing stability. The program will connect the client to other supportive services that may help the client achieve housing stability. This may be accomplished by offering information and assistance regarding applying for public benefits (such as CalFresh, CalWORKs, unemployment benefits, Social Security Administration programs), as well as by making direct referrals to legal services agencies, community-based financial assistance programs, credit repair and budgeting workshops, employment services, or similar self-sufficiency programs. The program may also help the client identify additional strategies for long-term housing stability (i.e. considering shared housing options and other opportunities). The goals of the case management are to help participants obtain and move into permanent housing, support participants to stabilize in housing, and connect them to community and mainstream services and support if needed.
Referral Process
The proposal should include a referral process that includes accepting and processing referrals from the local school districts, homeless shelters, or other organizations. Applicants must live or have a child or children that attend a local school or are experiencing homelessness in the City of Temple City to be eligible for this program.
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Miscellaneous:
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ADDITIONAL REQUIREMENTS
Data Entry and Requirement to use LACDA Online System
All services funded under this RFP must be documented in the LACDA Public Services Module, which is the program administration system used by LACDA. CDS is utilized as a payment and tracking system, documenting clients served, and services provided, allowing the program to submit expense summaries and requests for reimbursement, enabling the program to review trends and program outcomes, and allowing the City to complete reporting and analyses.
Provider must ensure that program staff enter complete and accurate information into the LACDA Public Service Module regarding all clients served in a timely manner.
Provider will monitor to ensure services are entered in a timely manner and that ongoing quality checks of data are conducted. The Provider will be responsible for training staff and for quality assurance for all services.
Reporting Requirements
Provider will submit reports to City of Temple City on a monthly basis. Reports are required; payment is contingent upon complete, accurate, and timely reporting.
Meetings
Attending staff and public meetings. Key organizational staff must include attendance at the following meetings, as a minimum, in their proposal. Should the organization identify a meeting they believe is necessary to achieve the results and is beyond the meetings described below, they should describe them in their proposal. Unless otherwise determined by the City, organization staff must plan on meetings being held at Temple City City Hall:
• City Council meetings for adoption of contract and agreement with organization.
• Kick-off meeting between organization and City staff to discuss objectives, methodology, timeframe, etc.
• Virtual monthly check-in meetings with City staff.
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Related Documents:
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