ADDENDUM 1 - 4/27/23 - Responses to questions

The City of Alhambra is requesting qualified firms to respond to a Request for Proposals (RFP) to serve as a consulting City Landscape Architect to provide professional landscape design review services.

The anticipated timeline for evaluating and selecting proposals is identified below. The City reserves the right to alter the schedule as needed.

The City has attempted to provide all information available in this RFP and no formal pre-proposal conference or communication will be held. It is the responsibility of each respondent to review, evaluate, and as necessary, request any clarification during the open Questions and Answers period before the submittal of a proposal.

• Questions about this RFP must be submitted via e-mail to Maia McCurley, Senior Planner at: mmccurley@cityofalhambra.org For security reasons, you must enable JavaScript to view this E-mail address. .
• The subject line of the email must state the following: RFP No. RFP2M23-13 – City Landscape Architect – Landscape Design Review.

All questions and requests for clarifications must be submitted and received by City no later than 5:30 pm (PST) on Thursday, April 20, 2023. Questions received by the City after this designated time will not be answered. Only written questions submitted during the Questions & Answers period will be accepted and no response(s) other than those posted on the City’s website will be provided. Responses by the City will be provided through the issuance of a formal Addenda to this RFP posted on the City’s website on Thursday, April 27, 2023. The Addendum with responses to questions or requests for clarification will be posted on the City’s website at: https://www.cityofalhambra.org/bids.aspx.

It is the responsibility of interested parties to check the City’s webpage regularly for any potential new information as it relates to this RFP. Clarifications and/or addenda will be issued at the City’s discretion. The City reserves the right to amend or supplement this RFP before the deadline.

Failure to obtain clarifications and/or addenda from the City’s website shall not relieve the consultant from being bound by any additional terms and conditions in the clarifications and/or addenda or from considering additional information contained therein in preparing your proposal. Any harm to the respondent from such failure shall not be valid grounds for a protest against award(s) made based upon this solicitation.

Respondents shall not contact any City personnel, outside of the protocol established herein, with any questions or clarifications concerning this RFP from the date this RFP is released until a selection is announced by the City. The City reserves the right to reject any proposal for violation of this provision.

To receive consideration, proposals must be received by the City of Alhambra Community Development Department no later than Noon (PST) on Monday, May 8, 2023. Proposals shall be submitted in a sealed package. Proposals that are late or incomplete will be rejected. Submission requirements are detailed in Section 9, “Proposal Contents,” of this RFP. It is the responsibility of the consultant to see that any proposal sent through the mail, or any other delivery method, should have sufficient time to be received by the City of Alhambra’s Community Development Department before the proposal's due date and time. Postmarks and late proposals will not be accepted. Faxed or emailed proposals will also not be accepted. No exceptions will be made.

1. Submit one (1) signed and unbound original and five (5) bound copies of the proposal on 8½” x 11” paper with section separators.
2. Submit one (1) electronic PDF format copy of all documents on a USB flash drive.

Proposals must be clearly addressed and submitted by mail or hand-delivered to the following:

City of Alhambra - Community Development Department

ATTN: Maia McCurley, Senior Planner / RFP No. RFP2M23-13

111 South First Street

Alhambra, CA 91801