Active

Contract Opportunity

Procurement Technical Assistance Centers (PTACs) are an official government contracting resource for small businesses. Find your local PTAC (opens in new window) for free government expertise related to contract opportunities.

This is a Sources Sought only. The Department of Veterans Affairs (VA) is performing market research to determine if there are any vendors, regardless of business size, that can provide Community Based Health Care for Homeless Veterans (HCHV) Services for the VA Central California Healthcare System (VACCHCS) as described as described below.
There is no solicitation document as this time. The NAICS is 624221 with Small Business size of $12 million. NOTE: Please ensure that System For Award Management (SAM) (www.sam.gov) indicates this NAICS code if you are interested in the requirement.
Only firms interested and capable should send their information and/or capability statement by email to joshua.barrios@va.gov no later than 15:00 PM Pacific Daylight Time, November 23, 2022Let s make this 11/23 as the due date
.
If interested, please provide the following information:
Name of Company
Point of Contact Name, phone number, and email address
SAM UEI
Socio-economic status such as Service Disabled Veteran Owned Small Business, VOSB, Women-Owned Small Business, etc. should be included. SDVOSB/VOSB status will be verified using VetBiz.
Capability statements
Estimated Transitional Housing Services for Homeless Veterans daily cost (if available) and any planned sub-contracting.

Requirement:

The purpose of this notice is to obtain interested contractors from Contractors in Fresno, Tulare, Merced and Madera Counties who can provide housing, care, treatment and rehabilitative services to Homeless Veterans suffering from serious mental illness in community-based residential/treatment facilities offering a safe and secure environment that supports their goals for recovery. The Contractor will be required to provide ADA Accessible therapeutic and rehabilitative milieu and attendant services targeting the underlying factors contributing to homelessness. The contractor will not be required to provide detoxification or other hospital level treatment

SERVICES TO BE PROVIDED
OUTREACH: Contractor will be responsible to engage in outreach in the community both independently and in collaboration with VACCHCS Homeless Programs Designee(s). It is expected that Contractors beds will be maintained at a minimum of a 70% ADA occupancy rate but a preferred rate of 99%. If this rate is not consistently attained a corrective action plan will be developed as part of the QASP and/or a process improvement plan.
BASIC SERVICES. The contractor shall furnish each referred Veteran for care under this contract with the following basic services:
ROOM AND BOARD: ADA Accessible Room and Board that is accessible to the Veteran 7 days a week and 24 hours per day. Accommodations will include a bed and other furnishings such as a dresser, storage, and personal linens (towels and bed sheets). At least three nutritious meals per day, 7 days a week will be provided for the Veteran. In addition, there will be availability of nutritious snacks of nourishing quality (e.g. fruits), between meals and bedtime for those requiring, or desiring additional food, when it is not medically contradicted. There will not be greater than a 14-hour span between the evening meal and breakfast the following day. Food shall be prepared, served and stored under sanitary conditions. The facility shall provide storage space in an onsite refrigerator for Veterans to store personal food. The facility shall establish and maintain sanitary procedures for washing dishes, cleaning equipment and work areas, and disposing of waste.
LAUNDRY FACILITIES: Laundry facilities for residents to do their own laundry or to have laundry done.
THERAPEUTIC AND REHABILITATIVE SERVICES: Therapeutic and Rehabilitative Services determined to be needed by each individual Veteran referred for services as stated in the plan developed by the VACCHCS , with input from theVeteran and the VA Homeless Program Coordinator (or Designee). Services which the contractor must be able to furnish shall be detailed in the QASP and will include: 3.1.1.3.1. Group Activities: Structured group activities as appropriate two times per month examples include group therapy, life skills training, social skills training, Alcoholics Anonymous, Narcotics Anonymous, vocational counseling and physical activities as appropriate.

VA Coordination: Collaboration with the VA program staff as needed, which will provide supportive psychosocial services.
Case Management: A written plan of care will be developed within 72 hours. This will include individual case management and/or professional counseling four times per month, including counseling on self-care skills, adaptive coping skills, financial planning, permanent housing search, written care plan, referral for financial benefits and, as appropriate, vocational rehabilitation counseling, in collaboration with VA program and community resources. In addition, special attention will be taken to address High Risk Safety issue (HRS). HRS Plans will be completed in collaboration with VA Staff on any High-Risk Veteran who has been identified through the eligibility process. Case Manager will review the HRS Plan weekly with VA Staff. All Veterans will be referred to the VACCHCS for Primary Care and Mental Health appointments and contractors will support Veterans in making initial and subsequent appointments. Efforts will be documented in Care Plan.
Permanent Housing Search: Assistance to develop housing resources two times per month either in groups or through one on one case management. Examples include, education about how to obtain free credit reports, completing tenant portfolio documents, reviewing affordable housing lists, etc.
Financial Planning: Referral to all eligible financial resources (e.g. SSI, NSC pension, GA, etc.). Structured activities to support Veteran one time per month in developing a short and long-term plan to understand their current financial situation and how to make improvements. These efforts may be accomplished in group or through individuals case management settings.
Recovery: Support for an alcohol/drug abuse-free lifestyle provided in an environment conducive to social interaction and the fullest development of the resident s rehabilitative potential. Assistance to gain and to apply knowledge of the illness/recovery process in an environment supportive of recovery models.
Discharge Planning: Securing permanent housing will be the discharge goal for every Veteran. Compliance with all VACCHCS regulations regarding discharges and timeliness of reporting discharges is required by the Contractor. Case managers will provide assistance with discharge planning for every Veteran and report all discharges within 24 hours. Paperwork required for discharging a Veteran from any HCHV program is required within 72 hours. Housing needs will be assessed immediately upon acceptance to the program (within 72 hours) and resources will be coordinated for discharge to a successful community placement throughout the duration of the Veteran s stay. Please see QASP for additional details.
Medication Management: Medications and narcotics shall be properly stored and locked, controlled, issued and recorded in compliance with physician s orders.
Timeliness of Response: Contractor is expected to have a dedicated phone line for VA inquiries. Return calls from the program are expected within 24 hours during business hours Monday through Friday. This includes calls from VACCHCS proper or the Liaison to the program. 3.1.1.3.10.1. Falls
Assault (to Veteran or Staff)
Elderly/Dependent Adult Abuse or Neglect
Sexual Assault
Fire (Veteran Involved)
Medical Emergency (911 Calls)
Hospital
Suicide or Suicide Attempt
Homicide
Death
Infectious Control (Bed Bugs, TB, etc.)
Active Substance Abuse
Estimated Quantities

35 Beds per Day to Homeless Veterans on a per diem basis in accordance with the PWS, equating to an estimated quantity of 12,775 per year for 5 years, Period of Performance: 01/01/2023 12/31/2028.

Before responding please carefully read and consider the following:

As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html
DISCLAIMER
This Sources Sought notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this request that is marked proprietary will be handled accordingly. The Government will not compensate an offeror for providing information in response to this sources sought. Furthermore, the Government reserves the right to cancel this requirement at its discretion. This is simply a sources sought notice.

Attachments/Links